OVHcloud Summit Registration Terms and Conditions

Article 1: General provisions

These General Terms and Conditions (hereinafter “the GTCs”) are set up by the organizer, OVH, a simplified joint stock company, having a share capital 10 174 560 euros, its registered office at 2 rue Kellermann in Roubaix (59100), and registered with the RCS of Lille Métropole under number 424 761 419, acting in its own name and in the name and on behalf of its Affiliates (hereinafter “the Organizer”) of the “OVHcloud Summit Event” (hereinafter “the Event”).

The Event takes place in Paris at the Maison de la Mutualité located at 24 Rue Saint-Victor, 75005 Paris, on November 20 2025.

Some of the conferences held during the Event will also be available on the following website : [summit.ovhcloud.com] (hereinafter the “Website”), accessible to all, free of charge, provided that you have an internet connection.

Article 2: Acceptance of GTCs

Any online registration to the Event by a visitor (hereinafter referred to as “the Visitor”) is subject to the express and unconditional reading and acceptance of these GTCs in force at the time of registration. This acceptance, which is reflected by clicking on the button “Register”, can only be full and complete. Visitors who do not agree to be bound by the GTCs must not register for the Event. The GTCs are binding on the Visitor who acknowledges, by clicking on the button “Register” provided for this purpose, having been aware of and having accepted them before confirming his registration.

Article 3: Access to the Event with the badge

A badge gives access to the Event that will take place at the Maison de la Mutualité on November 20, 2025.

Each badge is personal and gives the Visitor access to the physical Event and in particular access to conferences and workshops, subject to availability.

Access to conferences, workshops and sessions is in principle free, except in cases where access

is limited by specific conditions or where access is limited to invited persons. It is the Visitors’ responsibility to check on the Website whether a prior registration is required in order to attend certain workshops, conferences or sessions. Access to session rooms, workshops and sessions will be possible subject to availability.

The titles and schedules of the sessions, workshops or conferences can be changed up until the day of the Event. If the description and schedules of the sessions, workshops or conferences are modified, the Organizer will publish, if necessary, the new description and schedule for each workshop, session or conference that has been modified on the Website.

Article 4: Registration price

Registration is free and gives access to the whole Event with the badge.

Article 5: Visitors’ obligations

5.1 Without prejudice to the other obligations set out herein, Visitors undertake to respect the laws and regulations in force and not to violate third parties’ rights or the public order.

5.2 In the event of a breach of any of the provisions of these GTCs, or more generally, of a violation of the laws and regulations by the Visitor, the Organizer reserves the right to take all appropriate measures and initiate any legal action.

Article 6: Personal data

6.1 Personal data (hereinafter referred to as “personal data”) collected via the registration form are processed by AppCraft, which acts as the Organizer’s Processor for managing registrations for this Event; the Organizer acting as a Controller within the meaning of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as the “GDPR”).

This data processing is necessary for the management of your registration and participation in the Event, as well as for the monitoring of performances during the Event.

6.2 The personal data relating to Visitors and participants to the Event are:

- identification details: surname, first name, contact details, email addresses, telephone number;

- data relating to the professional activity of the Visitor and/or participant: company, country, function, role, type of organization, sector of activity, department or service, interest;

- and data on their participation: conferences and workshops in which they are registered and participate.

6.3 This data will be transmitted to:

- subcontractors participating in the organization of the Event (AppCraft for registration management and the provision of badge scan services to the sponsors, and the agency Auditoire for badge printing),

- to the sponsors of the Event if the Visitor has accepted, as part of the registration form, that their personal data be communicated to them,

- to the sponsors of the Event if the Visitor has agreed to have its badge scanned by one of the sponsor

- and the Organizer’s Affiliates.

For the data transmitted to the sponsors, it corresponds to all the data entered in the framework of the registration form when the Visitor has given their consent in the framework of this form for the communication of their information to the Event’ sponsors. If the Visitor has given their consent by accepting that their badge be scanned at the Event venue, the Visitor consents to theOrganizer providing the sponsor with the datas detailed in the present article and may then be contacted by the sponsor after the Event.

6.5 The Visitor’s personal data are stored for ninety (90) days after the end of the Event.

Subject to the exercise of the data subject’s right of opposition, the data collected may also be used and stored for a longer period:

- on the basis of the legitimate interest of the Organizer for the purpose of providing information on the Event (feedback) or on the organization of similar upcoming events: for the 180 days following the event;

- on the basis of the Visitor’s consent for the purposes of commercial and marketing prospecting: until the withdrawal of consent or at the latest up to three (3) years after the last contact initiated by the Visitor with the Organizer.

When the Visitor has given his/her consent to have his/her badge scanned, the sponsor will inform the Visitor directly of the storage period of his/her personal data.

6.6 Shipments outside the European Union are subject to appropriate safeguards, including an adequacy decision by the European Commission and technical and organizational measures. In the event of transfer to an unsuitable country, standard contractual clauses with the recipient of the personal data are put in place.

6.7 In accordance with the applicable regulations (the GDPR in particular), the Visitor has a right of access, a right of rectification, a right to erasure, a right to object to the processing of their data, a right to limitation of the processing of their data and a right to portability of their data. The Visitor may exercise these rights at any time by contacting the Organizer by email at dpo@ovh.com or using the form provided for this purpose (by clicking on the hyperlink or available at this URL):

ovh.ie/personal-data-protection/exercising-your-rights

Lastly, the Visitor has the right to lodge a complaint with the The French Data Protection Authority (CNIL) or any other competent data protection authority.

6.8 To find out more about the personal data processed by OVHcloud, the Visitor can refer to the OVHcloud Personal Data Usage Policy available on the Organizer’s website.

Article 7: Personality Rights

Visitors are informed and accept that visual and/or audiovisual recordings may be made by the Organizer and/or sponsors of the Event (list accessible on https://summit.ovhcloud.com/fr/) , and/or written and audiovisual press throughout the duration of the Event and in all spaces open to the public (including exhibition surfaces, conference rooms, Lounges, and outdoor spaces).

By registering, the Visitor authorizes OVHcloud and the official Sponsors of the Event to:

(i) make, free of charge, visual or audiovisual recordings in connection with the Event, including but not limited to speeches or participation in conferences;(ii) broadcast, publish and rebroadcast, free of charge, all videos or photographs including his image, voice or any attribute of his personality, in whole or in part in any form or media.

The list of Event’ sponsors is available at: summit.ovhcloud.com/fr/

The aforementioned multimedia productions may, including but not limited to, be disseminated in OVHcloud brochures, newsletters, videos, testimonials, advertisements, trade shows, website and social media.

Visitors will be able to exercise their right to access, rectify and delete their image free of charge in accordance with the conditions set out in the article “Personal data”.

Article 8: Intellectual property

The Event Website, as well as all of the elements that constitute the Event, including graphic, textual and image elements, as well as company names, trademarks and logos, are the exclusive property of the Organizer (hereinafter the “OVHcloud Intellectual Property Elements”).

Any reproduction, dissemination or use of any kind of OVHcloud Intellectual Property Elements without its express authorization is prohibited.

All data present on the Event, in particular, the illustrations and textual data represented are the subject of intellectual property rights and are, depending on the case, the exclusive property of the Organizer and/or a third party having authorized the Organizer to use them exclusively.

Article 9: Health and safety measures concerning the physical Event

Visitors are required to comply with the Event's safety and sanitary rules.

Any use of radiocommunication equipment is strictly prohibited and must be subject to prior authorization by the Organizer.

In addition, as part of the Vigipirate plan, the security team assigned to host the Event will be responsible for checking the identity and personal belongings of Visitors. Access may be denied to any person who refuses to comply with those security measures.

Specific health protocols may be applied upon entry to and during the Event. Access may be denied to any person refusing to comply with these health measures.

For safety reasons, it is strictly prohibited to introduce weapons, explosive, flammable or volatile substances, bottles, containers, sharp or blunt objects and in general any object likely to serve as a projectile or any dangerous object. Any offender assumes his responsibility and is liable to be prosecuted; in addition, any person who violates this prohibition or likely to cause a disorder in the organization of the Event and/or the security of property and people will be excluded immediately.

Visitors are responsible for their personal belongings (including cameras, computers, handbags, etc.) during their presence at the Event, and the Organizer will not be held liable in the event of loss, theft or damage.Flash photography and video recording are permitted for private and press purposes only, using hand-held equipment. Tripods and monopods are not allowed in any place of the Event. In special circumstances, an authorization may be granted by the Organizer.

Article 10: Changes to the Event

Visitors are informed and accept that certain changes to the organization of the Event may be decided by the Organizer.

Thus, without this list being limited, the programs, the speakers, the topics, the format and the schedules of the Event may be modified due to circumstances beyond the control of the

Organizer and may give rise to substitutions, The Organizer will inform the Visitor as soon as possible of any cancelation, postponement or modification by publishing the updated information on the Website.

Article 11: Governing law

These GTCs are governed by French law and in particular by the French Consumer Code. In the event of translation and contradiction with another language, only the French version shall be authentic.

Article 12: Disputes

In the event of a dispute arising, the Visitor must contact the Organizer’s customer support team by email or by post at the following address:

event@ovhcloud.com

In the absence of an amicable agreement, any dispute or difficulty arising from the interpretation or execution of this Agreement shall be subject to the jurisdiction of the courts of Paris.

Article 13: Interpretation of the Terms and Conditions

To the extent that there is any discrepancy or dispute between the wording/drafting of the French and English language versions, the terms of the original French language version shall apply and take precedence.

Article 14: Contact

Visitors wishing to obtain further information on the Event can contact the Organizer:

Email: event@ovhcloud.com

Address: OVH, attention of the Event department, 2 rue Kellermann in Roubaix (59100)